How To Clear Music Samples – Your Sample Clearance Guide
For a lot of us, sampling is our only means of production. It’s how we learned, it’s all we know or it’s what we enjoy. I call it the art of thievery. If you’re using samples in your music creations at some point you’re going to have to clear them or risk putting yourself in an invulnerable position.
Using uncleared samples (even if it’s one) opens you up to the mercy of the sample owner. At this point, they can do whatever they want. They can pull your song, demand unfair compensation, royalties etc.
Quick Note – sample clearance or clearing a music sample is a music license, the only difference is you’re licensing parts of the song rather than the entire song itself.
In this post I’m going to show you how to clear music samples, but first, a little background on sampling
What Is Sampling?
Sampling is taking a piece of music that you do not own or have control of and using it within your own body of work (music). That’s the easiest way to explain it without using technical jargon.
For a piano player this can simply mean taking a drum loop or horn line and composing over the top.
For hip-hop or any other electronic producer this could mean using various instruments, voices, synths etc and looping them up.
Some producers/beat makers like to take it a step further and chop the sample(s) into multiple parts this way they have more control over the sample.
Different Sampling Methods
Sampling is sampling, no matter how you cut it, here are a few methods that are commonly used.
1) Traditional Sampling (From The Source)
This involves recording phrases, hits and loops from a vinyl record, album or any other audio source. Most of the time it’s going to revolve around recording from a record.
Myth → If I don’t profit, I don’t have to clear the sample
2) Sample Interpolation
This is the act of replaying a section of a song that you want to sample. There are a few benefits to this method
- Bypassing the need for a Master License
- Being able to isolate what you need cleanly
Myth → If I replay it, I don’t have to get clearance
3) Loop Libraries (Royalty Free)
Pre-made loops that are ready for use. All you have to do is import them into your project and build around them or use them to aid your current production. Some even treat them as traditional samples – chopping, tracking etc.
Myth → It’s royalty free, I don’t have to get clearance. Make sure you read the fine print.
How To Clear A Sample In 5 Steps
- Know what you’re sampling
- Find the copyright & master recording owners
- Sample clearance outline
- Contact, inform, send
- Negotiate terms (contract)
Step 1: Know Who You’re Sampling
A lot of times we as producers or beat makers, (I use the term loosely) find a song, hear a portion we want, and we sample it without knowing who owns it.
This goes deeper than knowing the name of the song and performing artist because some songs are covers. This means the master recording could be owned by a separate entity.
This entity might be an indie artist, another label or some unknown studio engineer who wasn’t paid for his services.
Knowing this information up-front will help the process move along a lot smoother.
Step 2: Find The Copyright & Master Recording Owners
If you’re sampling from a hardcopy you’ll have all the information or most of it in front of you. You can also type in the name of the song into a PROs data base (Ascap & Bmi) and they will give you a run down of the following
If the artist is signed, the label will more than likely own the masters recording. Labels and publishers will generally have an in-house team they’ll forward you to for all licensing and sample clearance related business.
If the artist isn’t signed, ask them who owns the master recording and the song. As stated in step 1, people are known for doing covers and if you’ve never heard the song, you might be inclined to think it’s an original.
Myth → All unsigned artist’s own their masters
Step 3: Have All Information On Hand
You want to make sure you have some basic information outlined and ready to go.
- How long is the sample? – min/seconds
- What part of the song did you sample?
- How are you planning to use the sample?
- How often is the sample used? – min/seconds
This may sound like a lot of work, but remember, you’re asking someone if you can tamper with their creation so it pays to be thorough.
Step 4: Contacting And Sending Music To Publishers/Labels
Contact the rightful owners of the work, let them know what you’re trying to do and send them what you’ve created.
When you send music to the copyright owner (writer/publisher) make sure you send them the outline which contains all the information listed in Step 3, the original song as well as your song utilizing the sample.
If you’re working with a publisher, they might not be familiar with the original song. Publishers are in the business of controlling, pushing and owning copyrights (percentages of them).
When reaching out to record labels contact their licensing or business department to negotiate the master recording clearance. Sometimes they request a written letter other times they’ll have standard forms that you can download.
Supply whatever you can to make the process run smoothly.
Step 5: Negotiate The Sample Clearance
Negotiating should be taken seriously. It’s not as as simple as finding a price point, agreeing, paying and then moving on. When negotiating sample clearances, you’re making life decisions.
A few things to consider
- Who owns copyright of new song?
- How will the royalties be split (if any)?
- Who will own the copyright if you die?
- Extent of clearance (license use)?
- How much? (no standard rates)?
- How will credits be displayed?
There are lots of finicky details involved
Quick note about the extent of usage. Think hard about how you want to use this license because it will have an impact on your potential revenue.
Let’s say you get clearance for live performance and someone hears it and wants to use it in a video game. If you’re terms don’t cover this, then you’ll have to go back and re-negotiate.
You should cover all basis in the initial negotiation.
Need Help Clearing Samples?
For some, clearing samples is too much work. They don’t like doing the groundwork. Luckily there are companies that will assist with the process for a fee.